Legal Secretary

Legal Secretaries support Legal organisations and Attorneys. They perform tasks involving knowledge of Legal terminology and procedures. Some tasks include preparing Legal documents, drafting letters and preparing bills.

Legal Secretary Job Description

Answer clients’ enquiries or direct them to superiors.

Coordinate case preparation by transcribing, editing and retrieving data.

Read, research, and review reports and Legal documents.

Organise and schedule client conferences, Attorney meetings, travel plans and other functions.

Utilise filing and retrieval systems to provide historical reference.

Compose and type routine letters, memorandums and emails on behalf of Attorneys.

Assist in preparing and filing Legal documents, such as briefs, pleadings, appeals, ills, contracts and real estate closing statements.

Prepare and track Legal billing statements and invoices, assist with accounting tasks and manage expense reports.

Note

A good command of language is key! As Legal Secretaries, you do a great deal of Legal research and draft documents. Having proficient writing and reading skills is important to succeed in your role! Legal Secretaries also proofread contracts, agreements and other documents.

What you should know about Legal Secretary jobs in Singapore

Nature of Work

You’ll take a few weeks to pick up the skills needed during on-the-job training. In this period, you’ll learn about administrative procedures.

Key Advice

You'll support Lawyers with administrative tasks, document management, scheduling and ensuring efficient office operations.

Entry Requirements

Entry Requirements
Some employers would minimally require a diploma in Legal Studies. However, some companies do not require any background Legal knowledge and will teach you along the way.

Most entry-level positions look for candidates who are experienced in computer software. Look into skills like word processing and utilising spreadsheet programmes.

You will most likely go through training on the job to learn Legal terminology.

While not always required, certification programmes specifically designed for Legal Secretaries can provide an edge. These programmes cover Legal terminology, document preparation and other relevant Legal administrative skills.

Familiarity with the basic Principles of Law, Legal forms and documents, as well as court procedures, can be very advantageous.
Possible Pathway

Possible Pathway

Skills you need to pursue a Legal Secretary career in Singapore

Hard Skills

Documentation Skills

Being able to prepare, manage and organise Legal documents with precision and efficiency is crucial.

Computer Proficiency

Adept in office software, Legal databases & document management systems to streamline workflow.

Writing Skills

You'll need the ability to draft clear and concise correspondence, Legal documents and reports.

Soft Skills

Integrity

This means being trustworthy and maintaining high ethical standards, especially when handling confidential information.

Communication Skills

Being able to communicate clearly, both in writing and verbally, is key in collaborating with diverse teams.

Dependability

This skill is about being consistent in meeting deadlines, managing tasks & providing support in Legal operations.

Frequently asked questions (FAQs)

Is it compulsory for Legal Secretaries to acquire Legal training?

Legal Secretaries have to have some form of Legal training and background. Legal Secretaries support Lawyers in doing preliminary research, proofreading, and conducting interviews. They must have the Legal knowledge to make perceptive decisions.

Legal Secretaries can consider taking up Legal training programmes to earn a certificate that will give them an edge in the field!
What are some qualities that Legal Secretaries must have?

Taking on the role of Legal Secretaries require discretion and tact. Legal Secretaries often handle sensitive or confidential matters. They should never talk about their job outside of work and practice sensitivity when dealing with internal and external stakeholders.

An eye for detail is also crucial. Legal Secretaries should always take the initiative to clarify doubts and take responsibility for tasks handed to them.
How do Legal Secretaries ensure the confidentiality of information?

Legal Secretaries ensure that access to confidential information is limited only to authorised personnel. They may use password-protected computer systems, lock cabinets and even restrict physical access to files.
Do Legal Secretaries have to deal directly with clients?

Yes, they may have direct contact with clients depending on their specific job duties and responsibilities.
How do Legal Secretaries prepare documents for court filings?

Legal Secretaries carefully read the Attorney's instructions regarding the documents to be filed. They ensure they understand the purpose, format and any specific requirements before preparing the documents.