Procurement Assistant

Procurement Assistants raise purchase orders and maintain sourcing records. They also assist in Contractor selections by gathering acquisition specifications and tender proposals received from suppliers.

Procurement Assistant Job Description

Audit documentation and contract terms required for trade transactions.

Build relationships with organisational networks and external vendors for Procurement.

Review records and information to determine the process and procedural effectiveness.

Draft proposal requirements or Procurement details for potential sellers.

Operate new technologies and electronic tools.

Support data collection and Procurement based on product specifications and customer needs.

Support Sales and Finance departments in processing payments to sellers.

Negotiate terms and prices with suppliers to achieve cost-effective Procurement while ensuring quality and timely delivery of goods and services.

Note

Procurement Assistants in Singapore play a pivotal role in securing goods and services essential for operations. They ensure accuracy in order details and compliance with Procurement policies, contributing significantly to organisational efficiency and success.

What you should know about Procurement Assistant jobs in Singapore

Nature of Work

You will assist in sourcing and purchasing goods and managing supplier relations. These ensure cost-effective Procurement and quality items.

Key Advice

Double-check all details before placing orders to avoid costly errors. Precision is your best asset especially when dealing with dozens of orders daily.

Entry Requirements

Entry Requirements
Minimally a diploma in Operations or Logistics Management.

Proficiency in Procurement software and tools, such as SAP Ariba or Oracle Procurement Cloud, to efficiently manage purchasing processes and supplier relationships.

Advanced knowledge of Logistics and distribution network strategies, including an understanding of lean Logistics principles, to optimise the flow of goods from suppliers to end consumers, reducing costs and improving service levels.

Certification or proven expertise in Project Management methodologies such as Projects In Controlled Environments, version 2 (PRINCE2) or Project Management Professional (PMP), indicating the ability to lead and manage complex operations and Logistics projects within specified timelines and budgets.
Possible Pathway

Possible Pathway

Skills you need to pursue a Procurement Assistant career in Singapore

Hard Skills

Microsoft Office Suite

Proficiency in using multiple Microsoft Office applications to create Procurement documents.

Systems Applications and Products in Data Processing (SAP)

Skilled in utilising SAP software to manage processes and accuracy.

Basic Mathematics

Ability to apply basic Mathematical concepts for budgeting, costing, and financial analysis.

Soft Skills

Communication

Strong ability to communicate both verbally and in writing for effective negotiation and internal collaboration.

Self-Management

Ability to independently organise workload, prioritise tasks, and manage time effectively to meet deadlines.

Supply Management

Deep understanding of Supply Chain Management principles for the efficient Procurement of goods and services.

Frequently asked questions (FAQs)

Do Procurement Assistants work long hours?

Not really. Procurement Assistants' work schedule is pretty regular, although they might need to work extra hours in instances where they are required to make urgent or time-sensitive deliveries such as vaccines.
Is this job role similar to that of Order Fulfilment Assistants?

Yes, there are some similarities between the two - both include packing orders and managing inventory.

However, Procurement Assistants are involved in the Supply Chain Management of the relevant Logistics very early on. This is from signing purchase agreements to the subsequent stages of procurement, such as receiving deliveries!
What is the process for identifying and sourcing suppliers?

The first step is to understand the requirements. Then, identify potential suppliers, evaluate and shortlist them, request for quotation that outlines detailed specifications and negotiate. Finally, choose the supplier that best meets all the requirements.
How do Procurement Assistants negotiate prices with vendors?

Procurement Assistants would employ the strategy of preparing and researching in order to give them leverage and strengthen their arguments. This helps define clear objectives to focus negotiations effectively.
What is a challenge faced by Procurement Assistants?

A potential challenge would be juggling multiple projects and requests with tight deadlines. It can be overwhelming if Procurement Assistants are not prepared, especially when unexpected issues arise.