Assistant Events/Operations Executive

Assistant Events/Operations Executives help develop event programmes and proposals and assist with event execution. They ensure personnel possess the required knowledge and help with event logistics.

Assistant Events/Operations Executive Job Description

Craft comprehensive event programmes and proposals, outlining key activities, schedules, and logistics.

Provide operational support during the event, coordinating logistics, managing setups, and addressing any on-site challenges.

Monitor the progress and status of the event, overseeing various aspects such as attendee management, vendor coordination, and adherence to timelines.

Deploy events personnel and ensure that they are kept informed of relevant matters.

Collect feedback from participants, stakeholders, and team members for future events.

Collaborate with vendors and suppliers to secure necessary resources for events, such as venues, equipment, catering, and entertainment.

Note

Assistant Events/Operations Executives often conduct field reconnaissance to plan and visualise event execution effectively.

What you should know about Assistant Events/Operations Executive jobs in Singapore

Nature of Work

You are in the planning stages of events, which may involve helping to develop event concepts, themes, and schedules.

Key Advice

Excel in digital event platforms, cultivate government and MICE sector relationships in Singapore which will serve you well in your career.

Entry Requirements

Entry Requirements
Minimally, higher Nitec qualification in Events Management.

Coursework in Event Planning, Operations Management, Marketing, or Communications can be particularly relevant.

A polytechnic diploma in Events Management or Hospitality is ideal.

While entry-level positions may accept recent graduates, some relevant experience in Event Planning, Operations, or related roles may be beneficial. This experience could be gained through internships, part-time jobs, volunteer work, or involvement in event planning committees or student organisations.
Possible Pathway

Possible Pathway

Skills you need to pursue an Assistant Events/Operations Executive career in Singapore

Hard Skills

Programmes Planning and Proposal Writing

Ability to develop event proposals and outline programme plans, objectives and budgets.

Human Resource Management

Adept at managing team dynamics, delegating tasks and handling staffing requirements for events.

On-Site Planning

Proficiency in logistical planning, coordinating on-site activities, and ensuring smooth event execution.

Soft Skills

Communication

Strong verbal and written skills for clear, effective coordination with teams, vendors and stakeholders.

Time Management

Ability to prioritise tasks, manage tight deadlines and juggle multiple responsibilities efficiently.

Organisational Skills

Proficiency in effectively overseeing event details, from planning stages to post-event evaluations.

Frequently asked questions (FAQs)

Is a Hospitality degree required for Assistant Events/Operations Executives?

A Hospitality degree can enhance the job and career progression prospects of Assistant Events/Operations Executives, but it is not mandatory. Skills relevant to the Assistant Events/Operations Executive role can also be learnt from events-focused organisations.
Do Assistant Events/Operations Executives have normal office hours?

Yes and no. Assistant Events/Operations Executives have standard company hours for client interactions. However, they often work irregular hours, particularly close to or during events. Work hours can vary significantly depending on the number of events being managed.
What is the difference between Assistant Events/Operations Executives and Programme Coordinators?

The main difference is that Assistant Events/Operations Executives focus on events and operations, while Programme Coordinators focus on managing programmes or projects.
What challenges may Assistant Events/Operations Executives face?

Assistant Events/Operations Executives often encounter unexpected challenges and last-minute changes during events. It is essential to think on their feet and quickly find solutions to problems.
Do Assistant Events/Operations Executives need to be at events physically?

Yes. While some tasks can be handled remotely, being physically present is essential for effective event management.