Clerk

Clerks carry out administrative and clerical duties through key systems and terms used by the Legal industry to proofread documents and prepare business correspondence. They also prepare Legal documents like pleadings and contracts.

Clerk Job Description

Comply with best practices in data management.

Adhere to Legal industry protocols and norms, professional ethical requirements and duties of confidentiality.

Operate workplace technologies and use Legal portals for administrative tasks.

Perform office maintenance and procurement duties.

Perform word-processing duties, and proofread printed and digital documents.

Organise and maintain the calendar of Legal professionals, schedule meetings, court dates and deadlines to ensure efficient time management.

Assist with preparing invoices, tracking billable hours and processing payments.

Serve as a point of contact for clients, providing updates, scheduling appointments and answering general inquiries.

Note

Clerking apprenticeships can fast-track everyone’s career in the Legal industry. Getting the Clerkship apprenticeship with a reputable judge can help build their Legal career merits through court proceedings, even if they do not present arguments.

What you should know about Clerk jobs in Singapore

Nature of Work

You must be organised and a good multitasker to juggle the various roles assigned to you in compliance with the Legal firm you are in.

Key advice

You will handle administrative tasks, data entry, record keeping & customer service, requiring attention to detail and organisational skills.

Entry Requirements

Entry Requirements
While a minimum of GCE 'N' Level is required, a diploma or degree in Legal Studies, Paralegal Studies, Business Administration or a related field is preferred for this role.

You must have the ability to type at a competent speed.

Precision in proofreading documents, entering data and managing financial information to ensure accuracy and compliance with Legal standards is required.

Basic understanding of the stages of litigation, from the initiation of a lawsuit through discovery, trial and appeal.

Understanding the structure of the court system, including the differences between Civil and Criminal courts and the concept of jurisdiction.
Possible Pathway

Possible Pathway

Skills you need to pursue a Clerk career in Singapore

Hard Skills

Knowledge of the legal system

Knowing the Legal framework is crucial, especially for Clerks in Legal or governmental sectors.

Aptitude in Microsoft Office Suite

This skill is vital for creating documents, data analysis and email management.

Billing

Managing and preparing bills, understanding financial documents and ensuring accurate billing practices is important.

Invoicing

Ability to generate, send & track invoices as well as understand invoicing software and accounts receivable.

Email management

Competence in managing email correspondence, organising inboxes, prioritising emails & using email software.

Soft Skills

Communication

Effective verbal and written skills for clear, concise interactions with clients and colleagues.

Confidentiality

Maintaining privacy of sensitive information, showing integrity and discretion in handling data.

Attention to Detail

Precise and thorough in all tasks, ensuring accuracy in documentation and record-keeping.

Time Management

Efficiently organising tasks and priorities to meet deadlines in a fast-paced environment.

Problem-Solving

Ability to identify and resolve issues, providing practical solutions in challenging situations.

Frequently asked questions (FAQs)

What are the working hours of Clerks?

Clerks usually work during normal office hours. However, if there is a need to prepare for complex cases, they may extend their working hours.
Where do Clerks usually work?

Clerks usually work in a Legal office or Law firm under the supervision of the Legal staff there, reporting directly to a Legal Assistant.
Are Clerks considered a specialisation?

Yes, they are. Aspiring Clerks should consider pursuing the relevant education, gain practical experience, and continuously develop their skills as well.
What kind of tasks do Clerks commonly deal with?

Some common tasks include data entry, filing and organising, record keeping, customer service, and correspondence.
What is the most challenging part of the job?

Clerks are often responsible for numerous administrative tasks. Handling a high volume of work while ensuring accuracy and meeting deadlines can be demanding.